Executive Assistant, Operations and Scheduling - Process Improvement

Remote, South Africa

This is a position within Haldren and not with one of its clients.

This fully remote role enables consistent client and candidate engagement by maintaining structured processes, clear documentation, and timely stakeholder updates.

Key Responsibilities

Maintain confidential records, contracts, and correspondence in shared systems

Manage complex calendars, meeting logistics, and travel coordination (as needed)

Maintain meeting cadence and ensure decisions and next steps are documented

Own inbox triage and stakeholder communication to protect executive focus time

Prepare agendas, briefing packs, and follow-up notes with clear action tracking

Requirements

5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment

Advanced calendar management and executive-level coordination capability

Proficiency with office productivity tools and executive document formatting standards

Strong written and verbal communication skills in a professional services environment

High attention to detail, with consistent follow-through on deadlines and stakeholder expectations

Comfort working with confidential information and applying sound judgement

Ability...