Virtual Executive Assistant — Real Estate & Property Operations

Remote, South Africa

The client real estate and construction business with a rental portfolio of roughly 50 properties, managed through a mix of about seven external property managers and some units he oversees directly. He also has active new-construction projects, is acquiring a franchise (101 Mobility — mobility ramps and lifts), and is setting up a recording studio. This is his first time hiring support, and he needs someone to take ownership of recurring admin and communications so he can focus on

the business.

Key Responsibilities

Track mortgage payments across the rental property portfolio and follow up to keep

everything current.

Monitor rent payments for self-managed tenants; flag late or missing payments and escalate appropriately (e.g., routing to eviction process when needed).

Keep organized records (currently Google Sheets) across ~7 property managers and ~50

rental units.

Manage Rob's email inbox — organize, label, and respond on his behalf where appropriate.

• Manage his calendar and scheduling.

Make and take phone calls with vendors, utility providers, and servicers — e.g., setting up/tearing down utilities between tenants on construction turnovers.

Provide general executive...